How to send remittance advice to vendors from Business Central after ACH transactions are successfully recorded by the bank.
If you are using EFT to send payments to your vendors, you may also be sending them at the time you select the Export Action from the Bank menu in the payment journal. This can create a problem. For example, you need to void the transactions you just exported, or after sending the EFT file to the bank a problem is encountered, or you are just cautious, and you don’t want to send remittance advice until after your file has been accepted by the bank. Regardless the reason, you don’t want to send the remittance advice on exporting in the payment journal.
The second option
There is another option, and you can do it as a separate action. Go to the Related menu, select Payments, Send Remittance Advice.
This second option gives you control over when you send the remittance advice. The Export Electronics Payment action now becomes a means of saving a print or a PDF file of remittance advices. It is no longer the mechanism used to email them.
If you select an output method of PDF, you will get a zip file with a separate document for each remittance advice. If you select an output method of Print, you will get one PDF of multiple pages, one for each remittance advice.
Using Send Remittance Advices (a separate action,) allows the advice to be sent any time between exporting and the final posting of the journal. If you are going to use Send Remittance Advice, I recommend moving the action to a more prominent position using personalization or page customization.
In the example below, I chose to position it after the Export action in the Bank menu. Of course, if you chose to move it, and to where, is completely up to you. I suggest moving this important action, so it is not forgotten. (Consider using Customize Pages to make the change for users of specific profiles.)
Choosing an option
Choose to send remittance advice at the time you run the Export function from the payment journal or choose to send it any time after that up until posting the journal, you have options. In fact, there is a third option for sending remittance advice. You can send a remittance advice after posting from the payment vendor ledger entry. This is a different report, it doesn’t have an associated email body, and it needs to be sent one-by-one as an attachment to an email. But with this action, we now have 3 options for sending remittance advices from Business Central.
By providing options, Business Central can work with you and your processes rather than against them. I love that we have options and discussing what might be The Righter Way for you to work in BC. Do you?
